A content management system (CMS) such as a document management system (DMS) is a computer application used to manage work flow needed to collaboratively create, edit, review, index, search, publish and archive various kinds of digital media and electronic text.
CMS' are frequently used for storing, controlling, versioning, and publishing industry-specific documentation such as news articles, operators' manuals, technical manuals, sales guides, and marketing brochures. The content managed may include computer files, image media, audio files, video files, electronic documents, and Web content. These concepts represent integrated and interdependent layers. There are various nomenclatures known in this area: Web Content Management, Digital Asset Management, Digital Records Management, Electronic Content Management and so on. The bottom line for these systems is managing content and publishing, with a workflow if required.
.Features
A CMS may support the following features:
- Identification of all key users and their content management roles.
- The ability to assign roles and responsibilities to different content categories or types.
- Definition of workflow tasks for collaborative creation, often coupled with event messaging so that content managers are alerted to changes in content. (For example, a content creator submits a story, which is published only after the copy editor revises it and the editor-in-chief approves it.)
- The ability to track and manage multiple versions of a single instance of content.
- The ability to capture content (e.g., scanning).
- The ability to publish the content to a repository to support access to the content. (Increasingly, the repository is an inherent part of the system, and incorporates enterprise search and retrieval.)
so material can be refactored for new uses. (E.g., use the same base content in different ways for desktop browsers, mobile browsers, and print output.)
Types of CMS
There are four main categories of CMS, with their respective domains of use:
- Enterprise CMS (ECMS)
- Web CMS (WCMS)
- Document management system (DMS)
- Mobile CMS
- Component CMS
Enterprise content management systems
An enterprise content management (ECM) system is concerned with content, documents, details and records related to the organizational processes of an enterprise. The purpose is to manage the organization's unstructured information content, with all its diversity of format and location.
Web content management systems
A 'web content management' (WCM) system is a CMS designed to simplify the publication of Web content to Web sites, in particular allowing content creators to submit content without requiring technical knowledge of HTML or the uploading of files.
